Amended/Revision of Request for Qualifications for Architectural and Design Services Maxwell Park Renovation and Improvements
Request for Qualifications for Architectural and Design Services
Maxwell Park Renovation and Improvements
Date of Issue:
April 2, 2024
Amended issuance:
April 23, 2024
Request for Qualifications for Architectural and Design Services Maxwell Park Renovation and Improvements
Amended on 4/22/2024
Original Date of Issue:
April 2, 2024
Project Description
Hildale City (the “City”) is soliciting Qualifications for Architectural and Design Services
related to the renovation and improvements of Maxwell Park (the “Park”) located in
Hildale, Utah. Maxwell Park is on existing BLM leased property. The City’s adopted
General Plan calls for the renovation and improvements. The City intends to engage in a
traditional Design-Bid-Build process by contracting with a qualified Architectural firm for
design and production of bid documents used to bid out the construction project.
Background
The City recently drew a Concept Plan for the Park. A further process of assembling
stakeholders and key professionals in order to identify the most important elements of
the renovation and improvements will be facilitated. During this collaborative process,
the City/ Architect will identify the major Park improvements and amenities as shown on
the Concept Plan and compare it to the 2016 proposal submitted for renewal of the BLM
Lease for the park property. The principal purpose of this RFQ is to hire services that will
identify all construction work and materials needed to bid out the construction of the
Park renovation and expansion.
Scope of Services – Design Services
Each firm should submit a Scope of Services with their proposal. The Scope of Services
should include, but is not limited to, project methodology, timetable and project intervals
when City input is expected, estimated costs, related experience and qualifications of the
firm or individuals proposing to perform the work, list of similar projects, names and
contact information of previous relevant clients and a detailed fee proposal.
Expected work and project deliverables include:
1. Assisting the City and participate in design meetings and have input on
constructability and cost-effective solutions while still preserving the design intent
of the Concept Plan.
2. Development of detailed and cost-effective materials lists.
3. A project timeline that includes key project intervals that allows for review and
coordination with the City on project progress.
4. An opinion of the probable cost of the project or project alternatives, including
material costs.
5. A plan for all required utilities including, but not limited to, water, sanitary sewer,
storm sewer, telephone, electric, fiber optic, site lighting, site communications and
potential backup power.
6. A detailed landscaping plan for the entire renovation and expansion generally
consistent with the concept plan. Landscaping plans should consider low water use
and effective stormwater management. The site design should be sensitive to and
shall protect existing valuable trees, particularly along the west side of the Park
where existing mature trees are located.
7. Surveying services which include sufficient detail for all planning and design
purposes. Maps shall include all surface features, utilities, both buried and above
ground, and all other relevant information necessary for the construction of the
project.
8. A Geotechnical report shall be prepared which shall include an individual
geotechnical investigation/study on each feature that will require a foundation
element or slab on grade, including all proposed buildings, shade structures, bridges,
parking lots, loaded features, etc. The study for each feature should include
adequate subsurface investigations, laboratory testing, and engineering analysis to
provide the required design parameters. The City will review the scope proposed for
each of the elements of the project for compliance with City Code.
9. ADA compliance is required on the project and all plans submitted shall be in
compliance with the Americans with Disabilities Act.
Project Budget
The City has budgeted approximately $7 million for the renovation and improvements of
Maxwell Park. Controlling project costs is critical to the success of the project and
successful proposals should include a methodology for controlling costs either through
innovative use of construction materials and techniques, phasing and timing of
improvements, use of alternative materials and any other ways that the City can stay
within its anticipated budget. The budget for Architectural and Design Services has not
been set, but fee proposals related to this RFQ will be negotiated after the qualification
process.
Project Orientation Meeting
Due to several questions related to the project, the City held a project orientation
meeting to go over project details and answer questions that potential respondents may
have. The meeting was held on April 22 at 2:00 p.m. at the Hildale City Offices at 320 E
Newel Ave Hildale, UT 84784. Attendance at the meeting is not mandatory or required in
order to submit a response to this RFQ.
Questions regarding this project should be directed to Lawrence Barlow, Economic
Development Director, at (435)212-4592 or via email at lawrenceb@hildalecity.com with
cc: manager@hildalecity.com
Submittal of Fee Proposals
The Fee proposal will be negotiated with the city after Qualifications are determined. The
City reserves the right to select the consultant it believes will provide the best value and
services for the Project.
Submittal Information & Project Due Date
RFQ responses should include, at a minimum, the following information:
1. Company background information
2. Information on relevant projects or related work experience (Showcase Projects)
3. Description of key staff personnel proposed for the project
4. Project methodology which considers timetables, progress meetings and important milestones requiring input or coordination with City staff
5. Project calendar, including estimated completion date and bidding date
6. Cost estimate for all services covered by the proposed Project
7. Provide your Bond Information
Response to this RFQ should be delivered by hand or through delivery services to the
City offices no later than May 2, 2024 at 5:00 p.m. Hildale City offices are located at 320
E Newel Ave Hildale, UT 84784 and are open Monday thru Friday from 8:00 a.m. to 5:00
p.m. Responses sent via the United States Postal Service should be mailed to Hildale
City Attn: Maxwell Park Project PO Box 840490 Hildale, UT 84784 and must be
postmarked prior to the submittal deadline.
All responses are public documents and will be available to the public upon request.
Other Relevant Information
BLM will be included in the approval process for final drawings.
Private Landowner adjacent to the park will be involved in the design for traffic and
utilities access.
The Spring Water access, for drinking water, will be a component of consideration for an
alternate site and advertising the adjustment for Spring Water vending.
